Registration for ICNS 2025 will open in mid-January.
| Registration Type | Registration Fee (Excluding VAT) | VAT (21%) | Total (Including VAT) |
|---|---|---|---|
| Professional | $500 | $105 | $605 |
| Student | $250 | $52.50 | $302.50 |
Participants in the conference (non-authors) may register up until the time of the conference, including in-person, at the prevailing rate.
Registration Payment
Payment by major credit card is the preferred method of payment. If you wish to pay via wire transfer, please select that option on the payment page once your registration is complete. Alexis Wisdom, Registration Chair, will provide you with an invoice once your registration is complete. Bank transfer payments will incur a $25 transaction fee.
Paper Publication
Your paper will be published by the IEEE in the ICNS Conference Proceedings. One professional registration covers submission and presentation of up to two papers. If an author wants to present more than 2 (accepted) papers, each additional paper requires an additional fee of $400 USD, or a separate professional registration by another (co)author or presenter.
Please note your registration must be completed before the paper deadline. An accepted paper will be published in the proceedings only if the registration payment for one of the authors is received and correctly processed by February 10, 2025, no exceptions.
Visa Information
Citizens of certain countries and territories may need a visa to visit or transit to Belgium. Please check Belgium Foreign Affairs to see if you will need a visa for your country of origin.
Letter of Presentation
If needed, a letter of presentation may be obtained only after you have completed registration for the conference and paid the conference registration fee. Such a letter may be needed to obtain a visa or permission to attend the meeting. If you require this letter, please email Alexis Wisdom, awisdom@conferencecatalysts.com.
The letter will be provided by email. In your email, provide the following information:
- Complete name
- Mailing address
- Accepted paper number (if applicable)
- Accepted paper title (if applicable)
- Any other details that your country of residence requires for your visa application.
Please be informed that ICNS Conference organizers cannot contact or intervene with any Embassy or Consulate office abroad on your behalf, so please begin your visa application process as soon as you determine that you want to attend ICNS 2025. Please provide as much information as possible to avoid delays in receiving your letter. You must register for the conference and pay in full before requesting such a letter. Bear in mind that all registrations are non-refundable.
We suggest that you leave ample time to apply and obtain your visa. Please visit Global Visa Wait Times to check processing times.
Refunds
ICNS 2025 registration is non-refundable. If you have any questions or concerns, please email Alexis Wisdom, ICNS Conference 2025 Registration Chair, awisdom@conferencecatalysts.com.